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DBF (database) files, wildly popular with business PC owners in the 80s and 90s, have since been replaced by newer technologies. Luckily, if your company is still using DBFs, a few different software tools are readily available that will convert them to the more modern XLS (Excel) format. You can open the files in Excel directly, use a utility app to convert your files or upload them to a conversion website.
What Is a .DBF File?
At the dawn of the PC era, a program called dBase 4 allowed small businesses to build sophisticated applications such as inventory management, which a few years earlier only big mainframe computers could run. DBFs were the dBase 4 file format used to organize data in an efficient row-and-column format. Other programs, such as FoxPro and Clipper, used DBF files, capitalizing on their popularity. Today, you’ll see DBFs mostly in older legacy applications and very few new ones. But it's still possible to open a FoxPro database in Excel.
The XLS file format comes from Microsoft’s Excel spreadsheet program, used in versions 97 through 2003. Although, at the time of publication, Excel now uses the XLSX format, and many businesses continue to work with XLS or XLSX files as well.
Convert with Excel
Excel has a built-in converter that can open a DBF file and create a spreadsheet from it. You can convert any DBF database file, whether from dBase or FoxPro, in Excel directly without the need for other software. To take advantage of this feature, launch the Excel program on your Windows for Mac OS X or PC. Click the “File” tab and select “Open.” Click the “Files of Type” drop-down list; by default it reads, “All Excel Files.” Select “dBase Files” or “All Files.” Use the file browser to locate the dBase 4 format file you want to open. Double-click the file to open it, or select it with a single click and click the “Open” button. Excel opens the file and automatically formats the dBase fields into separate spreadsheet columns with headings created from the dBase field names.
Note that though Excel can open DBF files, it cannot save files in that format.
Convert Through the Internet
A few websites offer services to convert DBF files to the XLS format. You send the website a file by clicking an “Upload” button, then downloading the converted file after a wait of a minute or two. Example websites include files-conversion.com, coolutils.com and freefileconvert.com. These can be great resources, usually at no cost, if you have one or two DBF files to convert. Howe , and . These can be great resources, usually at no cost, if you have one or two DBF files to convert. How ever, for databases that contain personal, proprietary or confidential information, you might consider other options; your data is going to a party over whom you have little control.
Convert With a Utility
Utility apps can convert DBF files to XLS without the need for Excel, and with fewer security and privacy concerns than conversions over the internet. Example conversion utility programs include DBF to XLS Converter, DBF Converter and dbfExport 3. When you download programs from any site other than an official App Store, exercise caution by running a malware checker on the software first.
References (6)
About the Author
Chicago native John Papiewski has decades of IT consulting experience, and has worked with a wide range of businesses including finance, real estate, distribution and publishing. His articles have appeared in various outlets including azcentral.com and seattlepi.com. Please, no workplace calls/emails!
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Papiewski, John. 'How to Convert DBF to XLS.' Small Business - Chron.com, http://smallbusiness.chron.com/convert-dbf-xls-55554.html. 09 April 2019.
Papiewski, John. (2019, April 09). How to Convert DBF to XLS. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/convert-dbf-xls-55554.html
Papiewski, John. 'How to Convert DBF to XLS' last modified April 09, 2019. http://smallbusiness.chron.com/convert-dbf-xls-55554.html
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